IPSL Undergraduate Program CANCELLATION POLICY
* Application fees are non-refundable at all times.
* The IPSL deposit is non-refundable.
Should a rare circumstance require IPSL to cancel a program before it begins; students will be notified and offered a comparable program in which to participate, where possible. If for any reason a comparable program, as determined in the sole and absolute discretion of IPSL, cannot be offered, a full refund of any fees and the deposit will be issued to the student.-
IPSL makes every effort to ensure that programs operate as described in the published material. IPSL reserves the right to make changes, without prior notice, to the service, academic study, academic excursions, and/or housing offered to the student. As long as the altered arrangements enable the student to complete the required academic work, as determined in the sole and absolute discretion of IPSL, no refund or reduction of fees will be made.
All fees are due upon receipt of invoice. IPSL makes financial investments at our program sites abroad for the benefit of students. These financial commitments are non-refundable, even when a student withdraws. Therefore, IPSL is unable to issue a refund to any student who withdraws within thirty days of the start of a program.
Each IPSL student must sign the Contract of Participation. A student who is in violation of that Contract, and who is dismissed as a result, will not receive a refund.
IPSL reserves the right to retain foreign transcripts until all IPSL program fees have been paid in full.
Deferment requests must be made in writing at least thirty (30) days before the published start date of a program. A student may defer up to twelve (12) months the start date of a program. The deposit for the original program is non-refundable.
IPSL/College of Mount Saint Vincent Graduate Program in International Development & Service CANCELLATION POLICY
* Application fees are non-refundable at all times.
* IPSL deposit is non-refundable.
Should circumstances require IPSL to cancel a program before it begins, students will be notified and a full refund of any fees for an upcoming quarter will be issued.
IPSL makes every effort to ensure that programs operate as described in the published material. Occasionally, however, circumstances dictate that changes in the service, academic study, academic excursions, and/or housing be made. As long as the altered arrangements enable the student to complete the required academic work, no refund or reduction of fees will be made.
All fees are fully payable 30 days prior to the start of a semester and 30 days prior to the IPSL study abroad program site start date. IPSL makes financial investments at our program sites abroad for the benefit of students. These financial commitments are non-refundable, even when a student withdraws. Therefore, we are unable to issue a refund to any student who withdraws within thirty days of the start of a program term or after the program term has begun.
IPSL CONTRACT OF PARTICIPATION - Undergraduate and Graduate Programs
Participants of IPSL programs are expected to:
- Exhibit sensitivity to the host culture;
- Respect and follow the rules and expectations as mandated by the sending and host institutions;
- Remain in good academic standing at all times while on the program;
- Adhere to the local rules and laws; and
- Accept and respect the IPSL host family/lodging agreement policies.
IPSL reserves the right to require withdrawal of any participant for reasons of, in IPSL’s sole determination, unacceptable personal conduct and/or academic participation. A participant shall not be entitled to any refund if such participant is dismissed by IPSL.
The process for dismissal may proceed as follows, however, the Program Director reserves the right to accelerate the disciplinary action as determined in the sole and absolute discretion of the Program Director. In all instances of dismissal, whether verbal, written or last chance, IPSL will be informed and will in turn notify the sending institution of each instance of dismissal. The Program Director will notify a participant of a concern initially as a verbal warning. However, should a further or new violation occur, the Program Director will issue a written warning. Upon further instance, the Program Director and participant may craft a “last chance” agreement for mutual signature. Participants will be dismissed from the program and sent home immediately upon first violation of terms of the “last chance” agreement, and such dismissal shall not be appealable. IPSL reserves the right to dismiss a participant immediately if the Program Director, in his or her sole and absolute discretion, believes the participant’s behavior to warrant immediate dismissal.
Please read the following basic and inviolable rules of behavior of your IPSL Contract of Participation:
I agree to the terms of the IPSL Cancellation Policy, which is also posted on the IPSL website at www.ipsl.org and which is incorporated into this Contract of Participation by reference.
I agree to read and comply with the policies set forth in the program handbook and “How to Serve & Learn Abroad Effectively”, which is incorporated into this Contract of Participation by reference.
I understand that IPSL service-learning™ placements are determined in part by student interests and skills (and, in some cases, language proficiency), but first and foremost by community needs, and that central to the philosophy of service-learning™ is the notion of service. Further, I understand that service-learning™ is not the same as an internship or practicum although it may look very similar on the surface.
I agree to maintain an acceptable standard of academic, public, and personal behavior while a student of IPSL.
I agree to first establish direct communication with the on-site Program Director should I have a programmatic question or safety concern. In turn the Program Director may speak directly with the IPSL staff as necessary.
I understand that as an adult (over 18 years of age), I am the sole Client/Participant of IPSL for the purpose of this program. As such, any and all communication regarding program issues or questions will be exchanged between IPSL and myself. Should my parent or guardian need information about my program, I (as the Client/Participant) will secure the information from IPSL and convey theinformation to them directly as needed. As a condition of my participation, I will sign a release of information describing the authorization for IPSL and their representatives to share my personal information on a need-to-know basis with the person(s) I designate.
I understand and recognize that the in‐country Program Director has the authority to make program decisions on behalf of IPSL. I also recognize that the Program Director may designate/delegate others affiliated with the program to make decisions on behalf of the program.
I agree to serve under the direction of service agency supervisors and abide by the philosophy, structure, and regulations of the agency.
I agree that I will not participate in any political activities during the period of the program.
I understand that illegal drugs in any form are not tolerated and are the grounds for immediate dismissal from the program.
I understand that violent behavior will result in immediate dismissal from the program.
I understand that sexual behavior deemed disruptive by the Program Director to the program or offensive to the host culture may result in immediate dismissal from the program.
I understand that I must abide by all laws and practices of the host country. I understand that violations of local law of the host community or country are referred to and handled by the appropriate law enforcement authorities. Any legal response or defense is not the responsibility of IPSL, and often there is very little IPSL or the governing authorities of one’s country or sending institution can do to help.
I agree to release IPSL, its employees and its agents from any and all liability, injury, damage, or responsibility for actions or activities taken by me outside those scheduled by the program, or taken by me without the authority/approval of those representing the program.
I agree to release IPSL, its employees and its agents from any and all liability, injury, damage, or responsibility for actions or activities taken by me before or after the program dates, including travel within the program country or to other countries.
I understand that if I decide to remain in the program country or travel elsewhere after the official end of the program, I accept sole responsibility for all consequences associated with so doing, including but not limited to: (a) changing the date of my air ticket to accommodate the delayed departure; (b) attending to the dates of my visa (if necessary) and any changes beyond those obtained as part of the program; (c) my own travel, living, safety and security; and (d) my health insurance ending at the published program departure date.
I understand that ALL academic work, including the service-learning reflections seminar, must be completed and submitted before the program’s end date (with the exception of the 3‐week India program, for which ALL academic work is due within one month of the program’s end date). I agree that it is my responsibility to ensure that the appropriate faculty member receives this work. If work is not received by this deadline, I understand that a grade of “F” will appear on my official transcript and that this grade is final and cannot be changed.
I understand that as a student of IPSL, I will be viewed as a representative of my country, my family, my college, and IPSL. It is my intention to act as a goodwill ambassador and conduct myself in a fitting manner. I understand that failure to conduct myself respectfully to host country individuals may result in my being dismissed from participation in the program.
I understand it is my responsibility to complete the required steps to obtain a visa for the host country, if necessary, and to make sure I have the correct visa documents before departure from the US to the host country. I understand that it is in the sole and independent discretion of the foreign Consulate or Embassy to decide whether, when, and with what limitations to grant any and all visas, and neither IPSL nor any of its employees or affiliates can alter the outcome of this process in any way. I agree that I will begin the visa application process (if required for my program) as soon as the visa regulations allow (initial) ______. I agree that I will follow the most updated visa requirements that are available from the Embassy or Consulate in my jurisdiction (initial) _______. I agree that failure to secure my visa on time or at all WILL NOT release me from my contractual and financial obligations to IPSL (initial) _______.
I understand that IPSL does not own or control the environment of the host program and cannot foresee risks that may be present in the host program, environment or location. I further acknowledge that I am voluntarily participating in the host program and accepting all risks associated with the program, environment, and location.
I hereby forever release IPSL, including its members, officers, directors, employees and agents, as well as my college, the college of the host country, the service agencies, and any other participating organizations, and each of their officers, directors, managers, principals, employees and agents from any and all claims and causes of action, whether known or unknown, whether in tort, contract, or under state or federal law, as well as from any and all liability, remedies, equitable relief, damages, attorney fees, interest, and costs, arising out of or relating to my participation in the service‐learning program.
I understand that IPSL acts as agent only and accepts no responsibility for loss, damage, or injury resulting from delay or any kind of negligence of any transportation company, agency or service, or from any other cause whatsoever.
I understand that the following inherently dangerous activities are neither covered by program insurance nor condoned by IPSL: mountaineering (where ropes or guides are normally used), hang gliding, parachuting, bungee jumping, racing by horse, racing by motor vehicle, racing by motorcycle, and parasailing. If I participate in any of these activities, I understand that my participation in dangerous activities is at my own risk and I accept sole responsibility for the consequences of my participation.
I agree to indemnify and hold harmless IPSL, and its members, officers, directors, employees, and agents, from any and all claims, losses, injuries, causes of action, liabilities, judgments, defense costs, attorney fees, and expenses, including expert witness fees, which IPSL may incur or suffer arising out of or relating to my activities while I am a participant in the program.
I agree to assume all responsibility for any and all debt incurred during the program, including the cost of telephone calls (including modem usage), wire transfers, transportation, or living expenses.
I agree to the terms of IPSL insurance policy and understand that it is mandatory and included in the cost of the program.
I agree that I shall not be entitled to any refunds for any reason, whether I voluntarily leave the program or I am dismissed or expelled from the program. Nor shall I be entitled to any refund in the event the program is terminated as a result of acts of god, war, political unrest, forces of nature or other events outside IPSL’s control.
I understand that IPSL cannot guarantee that my sending institution will accept the academic credit of this program, or that I will remain actively enrolled in my home institution, while participating in the program. It is my responsibility as the student to verify the above with my sending institution prior to departure and forfeiting my program payment.
I understand and agree that should I be dismissed or expelled from this experiential program for any reason, IPSL will notify certain persons listed by me on my application and my signature hereby authorizes IPSL to so notify these persons; I hereby release any right of confidentiality/privacy under FERPA or any other State of Federal law as to such information.
I agree to participate fully in the experiential program by attending all planned course activities, including activities required by either the program itself or by the leaders of the program in which I am enrolled. Regardless of on-campus class attendance policy, I understand that I am expected to maintain regular class attendance.
I understand that I am responsible for any and all non-recoverable costs to IPSL arising out of my voluntary or involuntary withdrawal from the experiential program at any date past the deposit deadline, including but not limited to: airfare, excursions, housing, on-site transportation, meals, insurance, and course materials.
I understand that I am solely responsible for any and all costs or fees arising out of my voluntary or involuntary withdrawal from the experiential program prior to its completion, including withdrawal caused by illness or disciplinary action by representative(s) of IPSL.
In consideration of being afforded this opportunity to participate in this IPSL experiential academic program, I, for myself, my heirs, successors or assigns, release and hold harmless IPSL, LLC, its members, officers, directors, agents, and employees, from any and all claims and causes of action, whether known or unknown, whether in tort, contract, or under state or federal law, as well as from any and all liability, remedies, equitable relief, damages, attorney fees, interest, and costs, which I may suffer in the future that arise out of or relate to my participation in the service‐learning program, including damage or injury from ordinary negligence of IPSL, LLC, and its members, officers, directors, agents, and employees. I understand and I am knowledgeable of the possible dangers of travel in the experiential program, such as: terrorism, hijacking, kidnapping, or death. I, for myself, my heirs, successors or assigns, hereby assume any and all risksinvolved in participation in the experiential program described within this Contract of Participation. .
I understand that this Contract of Participation, along with any documents incorporated by reference, exhibits, appendices, addenda, schedules, and amendments , encompasses the entire agreement of the parties, and supersedes all previous understandings and agreements between the parties, whether oral or written. The parties hereby acknowledge and represent, that the parties have not relied on any representation, assertion, guarantee, warranty, collateral contract or other assurance, except those set out in this Contract of Participation, made by or on behalf of any other party or any other person or entity whatsoever, prior to the execution of this Contract of Participation. The parties hereby waive all rights and remedies, at law or in equity, arising or which may arise as the result of a party’s reliance on such representation, assertion, guarantee, warranty, collateral contract or other assurance, provided that nothing within this Contract of Participation shall be construed as a restriction or limitation of each party’s right to remedies associated with the gross negligence, willful misconduct or fraud of any person or party taking place prior to, or contemporaneously with, the execution of this Contract of Participation.
This agreement, and the provisions hereunder, may not be assigned by the participant without the express consent of IPSL, LLC.
I understand and agree that all costs incurred by IPSL in association with any legal action in connection with any controversy, dispute or interpretation regarding thisContract of Participation are to be paid by the IPSL Student. This includes, but not limited to, reasonable mediation or settlement costs, attorney fees, court costs and process server fees.
I understand that this Contract of Participation shall be interpreted and enforced in accordance with the laws of the State of Oregon. The exclusive venue for any lawsuit arising out of relating to this Contract of Participation shall be the state or federal courts of the State of Oregon. I understand that this Contract of Participation shall be binding upon and may be enforced against my assigns, heirs, executors, administrators and other legal representatives.
I have read the above conditions and my signature indicates that I agree to them.